Prom Planning!
Planning for a Prom can be
stressful but we think it should be fun! See below for some great Prom
Themes and places to purchase that all important Prom Dress!
Prom Planning Committee
Prom Planning Checklist
Popular Prom
Themes
Prom Dresses and Prom Shoes
Prom Fundraising
The Prom Planning Committee is probably the biggest and toughest job
of all. But, if done right your special night can be planned and
executed to perfection! It depends on the school as to whether the
committee is made up of School Officers/Student Council or if a separate
Prom Committee will be designated. Here are the basic
subcommittees you will want/need:
Budget Committee - Responsible for
keeping all committees on or under budget.
Chaperone and Security Committee -
Responsible for securing/hiring Security (If not provided by the
hotel/hall) and Chaperones.
Clean Up Committee - Responsible for
clean up after the Prom.
Themes/Colors Committee - Responsible
for selecting the themes and/or colors for the Prom. This can be done by
taking a vote of the students, or by selection of school colors, etc.
Decorations Committee - Find and
purchase the decorations for the Prom. This will be done after the
themes/colors are selected.
Entertainment Committee - Finding and
hiring the DJ or band, as well as any other entertainment for the
evening (caricature artists, pianists, etc).
Favors Committee - Can be combined with the Decorations Committee.
They plan the favors/gifts that will be used as part of the decorations
but taken home by the prom guests.
Fundraising Committee - Responsible for
planning and executing the Fundraising events. See below for ideas on
Prom Fundraisers!
Menu Committee - Plan the menu for the
evening, normally giving two choices for main course. This is done with
the hotel or banquet hall or by using an outside caterer, if needed.
Location Committee - Selecting and
securing the hotel, banquet hall, reception room for Prom.
Photographs Committee - Responsible for
interviewing and hiring the Photographer. Be sure to look at samples,
check references, etc.
Set Up Committee - This committee is in
charge of setting up the room for the evening. Table placement, DJ
booth, decoration installation.
Advertising Committee - This committee
is in charge of advertising the evening - making sure everyone knows of
the deadlines for buying tickets, what entertainment to expect, etc.
Royal Court Committee - Responsible for
organizing the balloting for selecting the Royal Court.
provided by
shindigZ.com
6-9 Months Before
Select your Prom committee and subcommittees
Create a budget
Set up a bank account
Choose a date
Decide a theme
Start fundraising projects
4 Months Before
Book banquet hall, hotel ballroom, or other location
Select caterer and decide menu
Create a guest list
Book the band or DJ
Plan the Post-Prom (or form a Parents' Committee to plan the party)
Select a photographer
2-3 Months Before
Choose Prom decorations
Decide ticket and invitation design
Plan wording for memory booklet
Book security
Arrange for chaperones
Order favors, decorations, invitations, and all other Prom supplies!
4-6 Weeks Before
Send out invitations (don't forget the faculty, administration, and chaperones)
Confirm all orders, plans and entertainment
Sell tickets
Arrange seating
Write out an event timeline (including dinner, activities, and coronation)
1 Week Before
Finalize the headcount
Reconfirm with Prom location and caterer
Assemble all decorations that can be easily moved
Get final checks for Prom night payments
2-3 Days Before
Purchase or pick up food and beverages, if necessary
Decorate for the Prom
The Day of the Prom
Prepare food and beverages, if necessary
Put up all outdoor decorations
Inflate all balloons
Relax and enjoy this once-in-a-lifetime event!
1950's Prom Theme!
Casino Night Prom Theme
Garden of Lights
Hollywood/Oscar Night Prom Theme
Jungle Allure
Tahitian Fantasy Cruise
You’ll Be In My Heart
Night In Venice
Midnight in Paris
Springtime in Paris
Egyptian Allure
Shanghai Moon
Moonlit Enchantment
Night of the Golden Dragon
Manhattan Mystique
Still of the Night
When You Believe
I Believe
Our Treasured Night
Tonight, Tonight
This is Your Night
Carried Away
Midsummer’s Night
Roaring Twenties
1960s/1970s Retro Theme
Fabulous 80s -
Celebrate the Decade you were born in!
Famous Couples/Famous Couples in
Literature - think Romeo and Juliet, Barbie and Ken, Cinderella and Prince
Charming, etc.
Car washes
Bake Sales
Flower Sales - selling flowers at school (mornings and
at lunchtime) for Sweetest Day, etc.
Fashion Show - with local businesses
to showcase their prom dresses, shoes, tuxedos, etc.
Sell Magazine
Subscriptions
Work with local businesses to see if they will donate proceeds from a set
time or a certain item (1/2 price for pizzas sold to students with ID, etc).
Prom Shoes and Sandals!
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